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Author Topic: sending emails  (Read 3691 times)

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ella

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sending emails
« on: April 22, 2007, 10:15:14 AM »

I have microsoft 2000 (I think) XP.  I want to send the same email to numerous people, no, not spam. I don't want to "copy", or to do a forward. I want each person to see only his name on it, and think he's the only one getting it.
As I look at "tools" in MSWord, I see "mail merge" "merge documents", but I can't make heads or tails of it.
I see the merge helper, create document and data source, and I'm already boggled and dumbfounded.

Can anyone help me? Otherwise I have to send all these letters one at a time, which takes a couple of and I'd rather set up the list of recipients and do it with a few keystrokes.
Thanks,
Ella
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B L McAllister

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Re: sending emails
« Reply #1 on: April 22, 2007, 12:56:24 PM »

I have microsoft 2000 (I think) XP.  I want to send the same email to numerous people, no, not spam. I don't want to "copy", or to do a forward. I want each person to see only his name on it, and think he's the only one getting it.
As I look at "tools" in MSWord, I see "mail merge" "merge documents", but I can't make heads or tails of it.
I see the merge helper, create document and data source, and I'm already boggled and dumbfounded.

Can anyone help me? Otherwise I have to send all these letters one at a time, which takes a couple of and I'd rather set up the list of recipients and do it with a few keystrokes.
Thanks,
Ella

Use Bcc: instead of To:  .  I just sent you an email that illustrates this.  Byron
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Byron Leon McAllister.
Books by Byron and Kay McAllister can most easily be obtained as e-books or in print from the publisher at http://www.writewordsinc.com/ For "Undercover Nudist," the print version is an improved version of the ebook version. The others are the same in both formats.

ella

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Re: sending emails
« Reply #2 on: April 23, 2007, 09:53:10 AM »

HI Byron,
Thanks. I worked with that for a while yesterday, and think I've got it. Another question:
Since I don't have these @dresses in my email book--can't see how to make "groups" What I did was put them into a word document and am copying/pasting into the Bcc line, but even there I can copy only one line, which is about 3 addresses, then another line, then another line. Though this is easier that what I had been doing, there must be an easier way.
For one group there are 60 addresses, for the other, 30.  They would all be getting basically the same letter.
Since this is something I would be doing with maybe some frequency aver the next few months, is there something different or more I can do to make this easier?
What I had been doing is sending one at a time: c/p the letter into a new mail, then c/p the address from another word doc, then dragging the RE: into the subject line. Not being nimble fingered, that takes a long time.
Thanks,
Ella
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B L McAllister

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Re: sending emails
« Reply #3 on: April 23, 2007, 11:29:58 AM »

I haven't ever tried copying e-addresses from word to the Bcc: line, nor the To: nor Cc: nor anyplace else but the message itself.  I have a meeting to go to in a few minutes, but afterward I'll experiment and see if I can discover something that will make it work.  In the meantime and in case of failure, though, you might want to continue the not-quite-as-difficult-but-still-not-exactly-easy way.
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Byron Leon McAllister.
Books by Byron and Kay McAllister can most easily be obtained as e-books or in print from the publisher at http://www.writewordsinc.com/ For "Undercover Nudist," the print version is an improved version of the ebook version. The others are the same in both formats.

B L McAllister

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Re: sending emails
« Reply #4 on: June 03, 2007, 05:42:45 PM »

I haven't ever tried copying e-addresses from word to the Bcc: line, nor the To: nor Cc: nor anyplace else but the message itself.  I have a meeting to go to in a few minutes, but afterward I'll experiment and see if I can discover something that will make it work.  In the meantime and in case of failure, though, you might want to continue the not-quite-as-difficult-but-still-not-exactly-easy way.
Sorry: I forgot all about doing this. (Exciting meeting, I suppose.)  No doubt you've solved the problem by now, but I apologize for not carrying through with my offer to do the experiments for you.
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Byron Leon McAllister.
Books by Byron and Kay McAllister can most easily be obtained as e-books or in print from the publisher at http://www.writewordsinc.com/ For "Undercover Nudist," the print version is an improved version of the ebook version. The others are the same in both formats.

ella

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Re: sending emails
« Reply #5 on: June 21, 2007, 02:34:50 PM »

Thanks, Byron,
I'm still doing it the way I described in an earlier post. Now that the addresses arein my address book, they go through more smoothly, so this will work. Thanks for your help.
Ella
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Brenda B.

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Re: sending emails
« Reply #6 on: June 22, 2007, 08:14:30 PM »

Ella,
You really need to sit down and figure out how to do groups, it will make your job so much easier if you are going to be sending these people e-mails over and over again. Just enter them into your contact list, then (I don't have Outlook here at home, only at the office) I think under "New" choose Group, or perhaps its called Distribution List or something like that. It will open a window, you name the group (much like you enter the Subject of a post here) then you "add members" or something like that. When you click on the add members button your entire contact list should show up and you just click on the person you want to add. I can't remember if you have to click "add" after every new address or you just double click each address to get them in the group. Important though, when you're all done to go to the top and "Save and Close". 

Another important thing to remember is to keep your groups to a reasonable number, I would say no more than thirty. Other wise your email will get bogged down and may not go to all your recipients. So you send the letter to one group at a time. Don't try putting two groups in the BCC section.

Hopefully, Byron will come back and clear up my ramblings where I am vague because of old age memory, but I figured I could at least get you pointed in the right direction. :P
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B L McAllister

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Re: sending emails
« Reply #7 on: June 23, 2007, 05:12:46 PM »

Hopefully, Byron will come back and clear up my ramblings where I am vague because of old age memory, but I figured I could at least get you pointed in the right direction. :P
Unfortunately, Byron isn't the one who can clear this matter up: he has old age and memory problems of his own.  Experimentation might very well work, however.  (Byron keeps saying he'll try to do the experimenting, but then he forgets either what the experiment was supposed to be about or even that he'd made any such commitment.) 
Byron ???
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Byron Leon McAllister.
Books by Byron and Kay McAllister can most easily be obtained as e-books or in print from the publisher at http://www.writewordsinc.com/ For "Undercover Nudist," the print version is an improved version of the ebook version. The others are the same in both formats.
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